Why kick off meetings are needed?
I have recently been struggling with a new project because of lacking proper kick off meeting. It’s usually a case when it’s explained with no time or other reason. This will actually make project a lot delayed, because kick off meeting is the most important event in planning phase.
Basically kick off meeting is not only for the project. I just read an interesting story from Sapphire Now in Orlando in which SAP Leonardo SVP Mike Flannagan explains about block chain, artificial intelligent, IoT and other top discussion for digital enterprise. SAP has offered over ten years also for customers a lab experience for design thinking. It’s an approach which brings together people from different departments to innovate something new.
As of kick off meeting agenda, it’s important all teams and responsible persons are invited. It means people who would not normally work together are in same place. If you can, take top level chief executives to start and discuss with floor level. It will for sure shake opinions and let both learn from others. If you can have other activities for example design thinking session 2-3 hours during the kick off day, it can solve some open topics from the project scope.
Why we actually have projects running if there’s no time for kick off meeting? In my opinion this project may not have possibility to succeed. If you’re not able to have a meeting with all teams, sponsors and stakeholders you’re less likely to get help from others later. That may not escalate, but is your project small in scope, not strategic aligned or other ways less important than any other? These are good questions.
I have experience of smaller and bigger design thinking workshops. They are useful to find both problems and solutions with people unknown to each other. It’s more like in startups every day, but in traditional companies not happens. To become a digital enterprise new strategy, methodologies and approaches are demanded. Take a look in successful companies and projects and adapt the best. It’s that easy.